1) Are tours available?
Absolutely! Tours are by appointment only and may be limited to weekdays or Sundays, depending on what days weddings and events are scheduled.
2) How many people will The Barn hold?
We can accommodate 300 seated guests in our heated and cooled barn without a dancing /band area and can accommodate an additional 75+ guests in our covered veranda, depending on layout. With a band and dance floor , we can accommodate 200-225 guests. We can provide seating charts based on dance floor size, band, table size and more on allseated.com
3) What is included with the rental price?
Full use of property from 10am to midnight. The venue is on 35 acres featuring a barn, parking, multiple ceremony sites, a courtyard with a water fountain, fireplace and abundant seating. It also includes ten, 10 ft long wood farm tables that seat 12, twenty+, 60 inch round tables that seat 8 (linens not included), 300 wood cross back chairs for indoor use and 300 white Wimbledon chairs. Additional items may be available upon request and at an additional fee including our outdoor bar, set-up/tear-down of tables & chairs, stemware, and onsite event/wedding coordination
4) Can we use any catering company that we’d like?
Yes, however, we also offer catering services onsite, making for a better food and beverage experience and would love the opportunity to speak with you about our menu & beverage options. REVEL kitchen+catering is also offering our brides promotional offers.
Marisa Neuser with Revel Kitchen + Catering at either 830-456-1667 or Marisa@RevelCateringTx.com.
We also have a refrigeration unit, prep kitchen, and 3 vessel sink for use at no additional fee to licensed catering services.
5) Can we bring our own alcohol?
You may bring in your own alcohol. However, when pricing out alcoholic beverages, mixers, condiments, linens, glassware, bartenders, ice, etc, please keep in mind our onsite beverage services.
Alcohol may be purchased through Revel Kitchen + Catering. We offer awesome alcohol/beverage packages for any size event. Please contact Marisa Neuser with Revel Kitchen + Catering at either 830-456-1667 or Marisa@RevelCateringTx.com to discuss our alcohol/beverage packages in more detail. And ask about our free passed sparkling wine toast when booking a beverage package!
6) Are there accommodations near The Barn at Swallows Eve?
Yes, we own The Lodge Above Town Creek, a 16 room boutique hotel and The Inn Above Town Creek, a unique & traditional Bed & Breakfast in town . We also own 4 vacation rental houses that are all located a few blocks off Main St. All of our lodging is located 3-4 miles from The Barn. We also offer discounts on our lodging packages if you’ve booked your wedding at The Barn at Swallows Eve. Please visit our websites, www.TheLodgeAboveTownCreek.com, www.TheInnAboveTownCreek.com, and ADEAKenterprises.com to see our accommodations in Fredericksburg. Please contact our manager, Tracy Staats at Tracy@ADEAKenterprises.com or call at
830-992-9891 to arrange a booking or a tour.
7) Can we use sparklers for our departure?
Of course, unless there is a burn ban in place. We require using these in our front walk way or circle drive. All sparklers must be extinguished in a sand bucket provided by the Barn and must be managed by the wedding coordinator to prevent any mishaps.
8) Is a Day of Coordinator required?
We do have a Venue manager which will be present during each event to oversee the venue, however, a Day of Coordinator is required to ensure your wedding runs as smoothly as possible. You may hire a Day of Coordinator of your choice, however we do have recommended and preferred coordinators, Taylor Bible, www.TaylorBibleWeddings.com or Donna Solbrig, www.party-affair.com
9) Do you offer set up and tear down of the tables and chairs?
Yes, we will set up your tables and chairs for you inside the Barn. You will need to provide your desired table placement to us 2-4 weeks prior to your event. Set up of chairs outside will need to be arranged before the event and may result in additional charges. We have our floorpan available at www.AllSeated.com which will help you easily plan your table placement.
10) Do you have outdoor and indoor ceremony sites?
Yes, we have various ceremony sites outside, including a pergola, an open air chapel, the front of the barn, and the side courtyard. Rain back up plans include our veranda and inside the barn. If you’d prefer to use tents as a rain back up, we can refer you to local rental companies to schedule tent rental.
11) Are we allowed rehearsal time and decorating the day before?
If there are no other events scheduled the day before, you are certainly welcome to come out and rehearse. A one hour time frame will be allowed and must be scheduled in advance. If an event is scheduled the night before, you may either schedule your rehearsal a few days before your event or your rehearsal can be done the morning of your wedding. If you’d like to ensure the day before your wedding isn’t booked by another client you may book it for an additional $2,000. You will have access from3:00 -10:00PM. The Barn and the grounds may also be rented for your rehearsal dinner (please inquire about pricing).
12) Is there a bridal and groom’s suite available?
Yes, we have have both a bridal and groom’s suite which both have full bathrooms including large walk-in shower. The bridal suite features 4 vanities, seating, bar cart, a full length mirror and a TV. The groom’s suite features a bar with a mini-fridge, a balcony, seating and a TV. Individual iPod stations are in each suite as well.
13) Do I have to rent tables and chairs for my event?
We offer tables and chairs to accommodate up to 300 seated guests at no additional fee. We have ten, 10 ft long wood farm tables that seat 12, twenty +, 60 inch round tables that seat 8 (linens not included), 300 wood cross back chairs for indoor use and 300 white Wimbledon chairs for outdoor use.
14) Is there a weather plan for rain?
Yes, rain back up plans include our veranda and inside the barn. If you’d prefer to use tents as a rain back up, we can refer you to local rental companies to schedule tent rental.
15) Do you require wedding/event insurance?
Yes we do require event insurance. We can provide recommendations if needed.
16) Do you offer payment plans?
We can work with most budgets; just let us know what you need and we will do our best to accommodate you.
17) How do I reserve my date?
We require 50% of the venue rental fee (rental fee will vary depending on the day of the week) and the refundable damage deposit (the refundable damage deposit is $1,000) to save your date. The remaining 50% will be due 6 months before your event date.
18) When will my refundable damage deposit be returned?
The $1,000 refundable damage deposit will be returned to you within 15 days after your event.
19) What is the cancellation policy?
If cancelled 6 months or more before your wedding date we will do our best to rebook your date. If we’re able to rebook your date then you will receive a refund minus a $100 cancellation fee, however if we’re unable to rebook your date we will not be able to give you a refund and any unpaid amount will still be due.
20) Are candles allowed?
Yes, however the candles must be contained in a glass or metal container and the flame must not reach higher than 2 inches below the top of the container.
21) Do you allow animals?
Yes, but we do require that dogs be kenneled during the reception and have proper shots. Longhorns, donkeys, llamas, alpaca, burros, etc are also allowed but must be handled by a trained handler. All animals must be cleaned up after.
22) Do you allow fireworks or Chinese lanterns?
If there’s not a burn ban in effect, Chinese lanterns may be acceptable. Fireworks are not allowed.
23) Is there On-Site parking?
We have parking for 75+ vehicles. Please park in the designated parking area and use the designated parking spots to allow for efficient space. We do not allow overnight parking unless otherwise arranged for and must sign a waiver stating that The Barn at Swallow Eve is not liable for any damage or theft. All vehicles must be off premises by 9:00AM the next morning to ensure that there is adequate space for the next event. If any vehicles are left past this time, the client's deposit may be kept and the vehicle may be towed at the owner's expense.
We hope that this helps, but if there are any unasnwered questions, please contact us to discuss!