Frequently Asked Question

1) Are tours available?

Absolutely! Tours are by appointment only and may be limited to weekdays or Sundays, depending on what days weddings and events are scheduled. 


2) How many people will The Barn hold?

We can accommodate 300 seated guests in our heated and cooled barn while accommodating an additional 75+ guests in our covered veranda, depending on layout. We can provide seating charts based on dance floor size, band, table size, etc. 


3) What is included with the rental price? 

Full use of property from 10am to midnight. The venue is on 35 acres featuring a barn, parking, multiple ceremony sites, a courtyard with a water fountain, fireplace and abundant seating. It also includes twelve 10 ft long wood farm tables that seat 12, twenty-five 60 inch round tables that seat 8 (linens not included), 300 wood cross back chairs for indoor use and 300 white Wimbledon chairs. 


4) Can we use any catering company that we’d like?

Yes, however, we also offer catering services and would love the opportunity to speak with you about our menu options. Please contact Marisa Neuser with Revel Kitchen + Catering at either 830-456-1667 or Marisa@RevelCateringTx.com. If you choose to use an outside caterer there will be a kitchen fee of $500 charged to the client and 10% of the catering contract will be charged to the caterer. 


5) Can we bring our own alcohol? 

Alcohol must be purchased through Revel Kitchen + Catering. We offer awesome alcohol/beverage packages for any size event. Please contact Marisa Neuser with Revel Kitchen + Catering at either 830-456-1667 or Marisa@RevelCateringTx.com to discuss our alcohol packages in more detail.


6) Are there accommodations near The Barn at Swallows Eve? 

Yes, we own The Lodge Above Town Creek, a 16 room boutique hotel. We also own 4 vacation rental houses that are all located a few blocks off Main St. All of our lodging is located 3-5 miles from The Barn. We also offer discounts on our lodging if you’ve booked your wedding at The Barn. Please visit our websites, www.TheLodgeAboveTownCreek.com and ADEAKenterprises.com to aid with accommodations during your stay in Fredericksburg.  


7) Can we use sparklers for our departure? 

Of course, unless there is a burn ban in place. We require using these in our front walk way or circle drive. All sparklers must be extinguished in a water bucket.  


8) Is a Day of Coordinator required?

Our Venue Coordinator will be present during each event to oversee the venue, however, a Day of Coordinator is required to ensure your wedding runs as smoothly as possible. You may hire a Day of Coordinator of your choice, however our Venue Coordinator, Taylor Bible, is also a Wedding/Event Planner and offers additional services for a separate fee. She lives in Fredericksburg and would be the perfect person to help you plan your wedding! You may contact her for more details on her services at either 830-385-9152 or Hello@TaylorBibleWeddings.com. www.TaylorBibleWeddings.com


9) Do you offer set up and tear down of the tables and chairs?

Yes, we will set up your tables and chairs for you. You will need to provide your desired table placement to us 2 weeks prior to you wedding. We have our floorpan available at www.AllSeated.com which will help you easily plan your table placement.


10) Do you have outdoor and indoor ceremony sites?

Yes, we have various ceremony sites outside, including a pergola, an open air chapel, the front of the barn, and the side courtyard. Rain back up plans include our veranda and inside the barn. If you’d prefer to use tents as a rain back up, we can refer you to local rental companies to schedule tent rental. 


11) Are we allowed rehearsal time and decorating the day before?

If there are no other events scheduled the day before, you are certainly welcome to come out and rehearse. A two hour time frame will be allowed and must be scheduled in advance. If an event is scheduled the night before, you may either schedule your rehearsal a few days before your event or your rehearsal can be done the morning of your wedding. If you’d like to ensure the day before your wedding isn’t booked by another client you may book it for an additional $2,000. You will have access from 10am to midnight and may use the barn for rehearsal, decorating or a rehearsal dinner.  


12) Is there a bridal and groom’s suite available?

Yes, we have have both a bridal and groom’s suite, both with full bathrooms including large walk-in showers. The bridal suite features 4 vanities, seating, bar cart, a full length mirror and a TV. The groom’s suite features a bar with a mini-fridge, a balcony, seating and a TV. 


13) Do I have to rent tables and chairs for my event?

We offer tables and chairs to accommodate up to 300 seated guests at no additional fee. We have twelve 10 ft long wood farm tables that seat 12, twenty-five 60 inch round tables that seat 8 (linens not included), 300 wood cross back chairs for indoor use and 300 white Wimbledon chairs for outdoor use.


14) Is there a weather plan for rain?

Yes, rain back up plans include our veranda and inside the barn. If you’d prefer to use tents as a rain back up, we can refer you to local rental companies to schedule tent rental.

 

15) Do you require wedding/event insurance? 

Yes, if you need recommendations please let us know and we can refer you to a few different companies.


16) Do you offer payment plans?

We can work with most budgets; just let us know what you need and we will do our best to accommodate you.


17) How do I reserve my date?

We require 50% of the venue rental fee (rental fee will vary depending on the day of the week) and 50% of the refundable damage deposit (the refundable damage deposit is $1,000) to save your date and the remaining 50% will be due 6 months before your event date. 


18) When will my refundable damage deposit be returned?

The $1,000 refundable damage deposit will be returned to you within 15 days after your event. 


19) What is the cancellation policy?

We require 50% of the venue rental fee and 50% of the refundable deposit to save your date and the remaining 50% will be due 6 months before your event date. If cancelled 6 months or more before your wedding date we will do our best to rebook your date. If we’re able to rebook your date then you will receive a refund minus a $100 cancellation fee, however if we’re unable to rebook your date we will not be able to give you a refund and any unpaid amount will still be due.  


20) Are candles allowed?

Yes, however the cable must be contained in a glass or metal container and the flame must reach higher than 2 inches below the top of the container.


21) Do you allow animals?

Yes, but we do require that dogs be kenneled during the reception and have proper shots. Longhorns, donkeys, llamas, alpaca, burros, etc are also allowed but must be handled by a trained handler. All animals must be cleaned up after. 


22) Do you allow fireworks or Chinese lanterns? 

If there’s not a burn ban in effect, Chinese lanterns may be acceptable. Fireworks are not allowed.